Freelance Work Log & Invoice Calculator

Stay organized and get paid faster with this simple tool for freelancers and contractors to track hours, clients, and earnings.

Whether you're a part-time freelancer, a full-time contractor, or just taking on occasional side projects, managing your work records is essential. The Freelance Work Log & Invoice Calculator helps you log your work sessions quickly and calculate how much you're owed for each project or client engagement. With just a few fields, it captures the key details you need to stay on top of your work and income—employee name, client or project, date, hours worked, hourly rate, and any additional notes you want to record.

The tool automatically calculates the total amount due based on hours and rate, giving you an accurate payment figure instantly. It's perfect for contractors who need to report hours to clients, freelancers preparing invoices, or small businesses keeping track of remote team output. By including space for project-specific notes, it also doubles as a lightweight work log, which can be valuable for billing transparency or future reference.

Use cases:

• A freelance graphic designer logging billable hours for multiple clients in a week.
• A software developer on contract calculating their weekly invoice before submitting it to a project manager.
• A virtual assistant needing to send a clear breakdown of time worked and earnings for administrative tasks.

You can also print, save, or copy the output to your invoice template—streamlining the payment process and reducing back-and-forth emails.

Inputs:

• Employee Name: First and last name of the worker submitting the hours.

• Project / Client: The specific client name or project for which the hours were worked.

• Date: The date the work was completed or logged.

• Total Hours: The number of hours worked on that date for the specified project.

• Hourly Rate: The agreed-upon hourly payment rate.

• Additional Notes: Optional field for any details about the work done, milestones achieved, or special billing conditions.

Automatic Calculation:

• Total Amount: This field automatically multiplies the number of hours worked by the hourly rate to provide a payment total.

Outputs:

• A clean summary of the work session, ideal for invoices or internal records.

• Immediate calculation of payment due, reducing errors and saving time.

• Fields can be reused for each new day, client, or task.

If you encounter any issues or have suggestions for improvements, please report them using the form below.